SCIENCE TALK '22 Presentation, Panel, and Workshop Proposal Form

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Theme: Making Connections - The Many Arms of Science Communication
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We are now accepting proposals for speaking opportunities at the SCIENCE TALK '22 annual conference to be both in person and online from Wednesday, March 23 through Friday, March 25, 2022.

SCIENCE TALK ’22 is being planned as a hybrid conference to take place both in person in Portland, Oregon, and with real-time online participation for speakers and attendees also available.

At this time we strongly encourage the full interaction allowed by face to face attendance. We will require proof of vaccination status and masks for all in-person attendees and will follow all applicable health regulations. We recognize that the public health situation is fluid and will make additional decisions about in-person events based on the best scientific information. Please be patient as we work out the details.
  • PROPOSALS OPEN: Wednesday, September 1, 2021
  • PROPOSAL DEADLINE: Friday, October 1, 2021, at 11:59pm Pacific.

More detailed timeline info below.

SPEAKING OPPORTUNITIES

There are three types of speaking opportunities at SCIENCE TALK ’22: Short Presentation, Panel, and Workshop. There will be a separate registration form for each type of proposal. Please visit this page starting September 1 for links to the registration forms.

​SHORT PRESENTATION
  • Session time: 20 minutes total (including Q&A)
  • Maximum number of speakers: 2 individuals
  • Short Presentation speakers will receive 1 full-price registration that can be split with second presenter, if applicable.
PANEL
  • Session time: 45 minutes speaking, 5 minutes moderated Q&A
  • Number of speakers: Minimum 3, Maximum 4 individuals
  • Panelists will each receive 1 full-price conference registration per person
  • This proposal must include at least two prospective panelists (yourself plus one other). We will work with you to identify and recruit other panelists, if needed.
WORKSHOP
  • Session time: 60 minutes
  • Number of speakers: 1 or more individuals
  • Workshop speakers will receive no more than 2 full-price conference registrations.
  • Presenters should plan to offer their workshops either all in-person, or all online (as COVID restrictions allow)
  • Workshops must be as interactive as possible (acknowledging constraints of online format)
  • Audience: Minimum 20, Maximum 100

PROPOSAL TIMELINE AND SELECTION PROCESS

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Help us plan for the conference content you want to see! All proposal submissions will be reviewed by the conference committee and a curated list of proposals will be made available to the Science Talk community in mid-October for voting.
  • PROPOSAL DEADLINE: Friday, October 1, 2021, at 11:59pm Pacific.
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Everyone in the Science Talk community will have an opportunity to vote for the speakers and sessions that they think should appear at the conference.
  • VOTING BEGINS: No later than Monday, October 18, 2021
  • VOTING ENDS: Monday, November 1, 2021, at 11:59pm Pacific
  • NOTIFICATION OF ACCEPTANCE: Speakers whose proposals have been accepted will receive notice no later than Friday, November 12, 2021.
  • EARLY BIRD REGISTRATION BEGINS: Monday, November 15, 2021

SPEAKER GUIDELINES

Please use this opportunity to teach the audience a new science communication skill or concept. We ask that you refrain from using your time to pitch your business or product. In an effort to ensure that our audience is getting the information that is most appropriate for them, please identify a target audience for their presentation:
  • All conference attendees
  • Professional science communicators
  • Trainee science communicators

IN-PERSON SPEAKERS
  • Must show proof of full COVID vaccination (including two-week interval after second dose) has been completed on or before the first day of the conference - March 23, 2022. 
  • While we hope for a robust and safe in-person conference, we know that travel plans may change based on COVID developments in the weeks prior to the conference and we are planning to switch in-person speakers to online, if needed. We ask that you choose the in-person speaking option only if it’s likely you will actually be able to attend in person (example: are based in the U.S.) and that you inform us as early as possible if your plans change.
 
ONLINE SPEAKERS
  • All online speakers must participate LIVE and in REAL-TIME, though you may use short pre-recorded sections if arranged in advance.
  • We require all online speakers to attend a 30 min “tech check” meeting two weeks prior to the conference to confirm lighting, sound, and conference schedule. We will work with you to find a tech check meeting time that works with your schedule.

HOW TO PLAN FOR YOUR PROPOSAL

Each proposal will require name, contact information, and basic information about the qualifications for the person submitting the proposal and any co-presenters (if applicable), and indicating whether you will participate in person or online. Each question will have a limit of 250 characters.
 
You will also need to include the following in your proposal:
  • A short biography of each presenter (Limit 250 characters per presenter)
  • A link to the biography page, website, or public-facing social media for each presenter
  • A video or audio link that gives an example of each presenter’s speaking style. Examples: recordings of public lectures, podcasts, social media, etc.
  • Answer the question: How does this presentation bring a unique or diverse perspective to SCIENCE TALK '22?
  • Title of Proposal (Short Presentation, Panel, or Workshop)
  • Short summary of your proposal
  • Who is the intended audience for this proposal?
    • All conference attendees
    • Professional science communicators
    • Trainee science communicators
  • What are three take-away ideas that your audience can expect from your proposal?
  • Workshops only:
    • What is the approximate number of participants that you can support in this workshop? (Minimum 20, Maximum 100)
    • Tell us how you plan to make this workshop interactive in this online conference environment (if applicable)
 
QUESTIONS? 
Contact info@sciencetalk.org
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